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Use these tips to write professional emails.
1)
1) Do
not write anything you would not want on the front page of a
newspaper.
2)
2) Spell check is your friend.
Ideas and thoughts can get lost easily if you do not check
your email before it is sent from the reader who is stuck on a
misspelled word.
3)
3) Think of your audience.
You want to write a business email to a family member?
Or vice versa? No
make sure if you are writing a business email you keep it
professional. Leave out the acronyms and use appropriate vocabulary.
4)
4)
If you are sending an attachment make sure it can be seen.
Click on the attachment to check how it will be displayed to
them.
5)
5)
Never write anything in the heat of the moment.
Often email words have no feeling and we can easily associate
feeling with them. What
might be viewed as a non-angry email could be misunderstood.
6)
6)
Take your time to respond and make sure you are not
forgetting something before you hit send – such as an attachment
or the corrected information you were asked for.
7)
7)
Remember that if you are talking bad about someone or
something that you do not send it to that person.
Always double check who you are sending the email too.
8)
8)
Email allows you to document things that you want to have
time and date stamped. Many
people working together use this to make sure other members of the
team are on the same page.
9)
9)
You should never check your personal email at work.
10) Do not send chain emails.
Even if you are not the creator you can still get in trouble
for sending it. Chain
emails also clog the networks.
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